Who must apply for a Special Event Permit to host an event in Montgomery, AL?
Anyone who plans to host a special event in Montgomery, Alabama that will:
Organized activity with five people or more gathering on City property
Gathering of 50 or more people using a city owned or managed property
Be held on or effect Montgomery streets, sidewalks, property, or right of way
Require City of Montgomery services beyond those the city provides its citizens under ordinary, everyday circumstances
Have features that require issuing of one or more additional licenses or permits (fireworks, alcoholic beverages, food sales, street closings, tents more than 600 square feet, etc.)
Note: All City of Montgomery Special Events Department ordinances (zoning, noise, signage etc.) must be adhered to. A special event permit does not guarantee the use of the covered picnic shelters/pavilions at the parks. Those are available on a first come first served basis.
The following applicable attachments and fees must be included with your application:
Proposed Site Plan
Proposed Schedule of Events
If the event is on property not owned by Event Host or City of Montgomery Special Events Department proof of consent from the property owner must be included
Signed Acknowledgement form from residence for events that include road closures
The review process takes a minimum of ten (10) business days. All appropriate City of Montgomery Departments will review the permit application. You will be notified if your event application requires additional documentation.
Deadlines and Fees
Applications for parades/processions shall be submitted no less than thirty (30) days in advance of the requested event date. All other applications shall be submitted a minimum of twenty (20) days in advance of the requested event date.
Applications will not be processed until the $25.00 application fee is paid in full. The application fee is nonrefundable and nontransferable.
City Owned Property
The City of Montgomery Special Events Department does not allow the use of City-owned property for the purpose of profit (unless for charitable donations). No admission fees can be charged except fees to races/walks for the purpose of raising funds for a designated 501© 3 charity.
Special Rules, regulations and restrictions unique to each site or facility may apply. Event permit holders will be given information specific to the site that they are requesting to use if applicable.
No staking is allowed in any City of Montgomery Parks due to the irrigation system.
Fastening or attaching any rope, sign, banners, fliers or other objects to any tree, shrub, fence or park feature including light poles on any City of Montgomery Special Events Department property is strictly prohibited.
The location of toilets and garbage receptacles must be approved by the City of Montgomery. Toilets must not be set up no earlier than 24 hours in advance of the event and must be removed from the property within 24 hours post event. If the event is on Saturday, items can remain until 8:00 a.m. Monday unless there is an event scheduled for that Sunday.
The clean-up and removal of all trash is the sole responsibility of the event host. Garbage receptacles provided in various parks are for general, daily park use and may not be utilized for special event waste.
Certificate of Insurance
A certificate of insurance naming the City of Montgomery Special Events Department as an additional insured will be required for all Major Events and in some cases, for small events as determined by the City of Montgomery.
All events that include the use of fireworks, live animals, motorized/mechanical vehicles or equipment, inflatables (jump houses etc.) or other amusement rides, bungee cords and similar devices, trampolines, rebounding equipment or alcohol are required to obtain a copy of the contracting companies certificate of liability insurance naming the City of Montgomery Special Events Department as the additional insured on the general liability.
Schedule of Fees and Charges for Special Events
Depending on the size and type of event, the City of Montgomery Special Events Department may require City personnel including Police, Fire & Rescue, Public Works and/or Parks & Recreation to work the event. All City personnel involved during the day(s) of the event will be charged back to the organizing agency. The City shall determine the number necessary to ensure the safety of participants, minimize the inconvenience to our residents and reduce the public liability exposure to the organizing agency, as well as the City. The final bill will be transmitted to the organizing agency within thirty (30) days after the completion of the event.
If for any reason there is damage to any part of the area, which is reserved for the special event or damage to another area as a direct result of the event, the extent of damage, as determined by the sole discretion of the City of Montgomery Special Events Department, and the dollar amount of any repair or replacement and restitution will be billed to the applicant to be paid in full no more than thirty (30) days from the billing date. If payment is not received within the allotted time, all future special event permit request will be denied until such time as payment is received and, in addition, City of Montgomery may take legal action to recover costs, including attorney’s fees.
Release and Indemnification
In consideration for being permitted to use public facilities and facilities owned by the City of Montgomery. Applicant agrees to indemnify, release and hold harmless the City of Montgomery, its officers and employees from and against all liability, claims and demands which are incurred, made or brought by any person or entity on account of damage, loss or injury, sickness, disease, death, or any other loss of any kind whatsoever. Your organization is fully responsible for complying with all applicable laws and safety procedures. This permit does not authorize you to enter upon private property or in any way hinder or obstruct pedestrian or vehicular traffic. In order to protect the general health, safety and public welfare of its citizens, The City of Montgomery reserves the right to deny and/or modify the conditions of this permit or to cancel it entirely if it is deemed appropriate by the City of Montgomery.
Application - $25.00 non-refundable
Administrative Fees for Officers - $25.00 per officer
Traffic Related Police Officers - $35.00/hour per officer (4 hour min)
Non-Traffic Related Police Officer - $30.00/hour per officer (4 hour min)
Tent/Temporary Structure Inspection - $50.00
EMS Support Fee - $100.00 per hour per two-man team
Barricades - $5.00/wooden (per barricade)
$10.00/metal (per barricade)
Trash Cans - $5.00 per can
Please be advised, all Permit Applications must be submitted a minimum of 20 days prior to your event date.